Real estate agency
They message you about the same apartment all day. Do you know who is serious?
Between listing sites, Instagram and WhatsApp, your team answers “yes, it is still available” dozens of times and cannot tell who to prioritize. We install a system that replies instantly in English or Spanish, qualifies every prospect and leaves your agents only the showings worth their time.
Today, without a system
How your client reaches you today.
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01
They see the listing
On a listing site, on Instagram or on the sign in the yard.
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02
“Is it still available?”
They write on WhatsApp. So do twenty other people that same day.
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03
A reply hours later
The agent answers after leaving a showing, if the chat did not get buried.
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04
A showing with no record
If there is a showing, nobody notes what they liked or what was missing. The client signs with another agency.
This is where the sale is lost
Your rollout · ACO Method
What we install in your agency.
Your listings are already published. What almost always fails is what happens after the first message.
Phase 01 · Acquisition
Every listing, a link you can measure.
You know which listing attracts the most prospects and which channel they come from. And you capture the other side of the business: owners who need someone to rent or sell their property.
- Listing pages with a trackable link per channel
- Campaigns by property type and by area, in English and Spanish
- A landing page for owners: “do you want to rent out or sell your property?”
- Every contact enters the CRM, wherever it comes from
Phase 02 · Conversion
A reply in seconds, a showing booked.
The agent answers “yes, it is still available” instantly and asks what your agent needs to know before lifting a finger. If the property is gone, it offers similar ones.
What the agent asks
Rent or buyAreaBudgetMove-in datePreferred languagePre-approval or application
- Similar listings when the one they asked about is gone
- A showing booked on the calendar of the agent for that area
- Automatic confirmation the day before the showing
- Follow-up after the showing: “what did you think?” plus alternatives
Phase 03 · Operation
Your agency, organized by area and by agent.
Every lead has an owner, every showing leaves a record and every property owner knows what is happening with their listing.
- Automatic lead assignment by area or by agent
- An automatic showing report for the property owner
- Lease renewal reminders for tenants
- A dashboard of the listings that draw the most interest and the ones that are not moving
Your pipeline
Nine stages, named after your business.
Kinexa’s same 9 stages, in the vocabulary of an agency. The application review has a stage of its own because that is where most deals get stuck.
Pipeline · Westside Realty (example)
9Stages
24/7AI agent
1New lead
2Contacted
3Qualified
4Showing booked
5Showing held
6Application review
7Offer or negotiation
8Contract signed
9Closed
AI agent replies and qualifies
Your team serves and closes
Automated handles the follow-up
Live demo
Camila asks about an apartment. Your agent is at a showing.
This is how the agent replies while your team is out in the field. Pick Camila’s answers.
Westside Realty · Virtual agent
Online · replies instantly
Demo with prepared answers and a fictional business. The real agent understands free text and is trained on your business information.
Honesty first
What we will not sell you.
A tailored rollout also means knowing what to leave out. Your business does not need this, or not yet.
Your own listing portal
Competing with the big listing sites makes no sense. Your listings are already there; what fails is the reply.
A bot that replaces the agent
The agent replies and qualifies. The trust at the showing and in the negotiation is built by your people.
Posts with no measurement
Posting listings on social media without knowing which one brings prospects is working blind.
Services this rollout uses:
Frequently asked questions
What real estate agencies ask us.
Yes, it is fed from your inventory. When a property is gone, it stops offering it and suggests alternatives.
Yes. Each one has its own qualifying questions and its own agent.
Yes. The agent replies in English or Spanish, whichever the client writes in, and records the preferred language for the showing.
When the site allows a connection, they enter the CRM automatically. If not, the WhatsApp number on each listing goes through the same agent and is recorded the same way.
We build it around how they work today and train them before we hand it over. If using it is more work than not using it, it was built wrong.
How many showings slip away because you replied late?
In a 30-minute assessment we review how your leads arrive today and where they get lost. You leave with a clear map, whether you work with us or not.